Give every team in your program the same schedule, roster, playbook, practice planner, stats and parent communication, with one admin view over all of it.
14 days free. No credit card. Players and parents always free.
Varsity, JV, sophomore and freshman share one program with their own rosters, schedules and staff. Season rollover carries everything to next year.
Admins, head coaches, assistants, staff, players, parents and viewers each see what they need, and nothing they don't.
Cross-team reports and attention alerts show which teams are set up, active and on track, without chasing every coach.
Create the program once, add your teams, and invite each staff. Coaches import their schedules from a PDF and their rosters by pasting a list or snapping a photo.
Admins invite people by role, and removing someone removes their access right away.
| Role | What they can do |
|---|---|
| Organization Admin | Runs the program. Adds teams, invites staff, manages billing and controls who sees what. |
| Head Coach | Full control of their team: roster, schedule, plays, practices, stats and scouting. |
| Assistant Coach | Works alongside the head coach on plays, practices, stats and scouting. |
| Team Staff | Managers, statisticians and trainers who help run the team. |
| Player | Sees the schedule, team chat and the plays and updates coaches share. Always free. |
| Parent | Sees the schedule, RSVPs, announcements and updates. Always free. |
| Viewer | Read-only access for people who just need to see what is happening. |
See it in action: Manage your staff · Roles & permissions · Player & parent access · Team documents & signatures
The short version of our policies. The full versions are linked below.
Rosters, schedules, stats and messages belong to your program. Your admins decide who has access.
We do not sell or share program data with third parties for marketing.
Integrations like Google Calendar only see the data you approve, and you can turn them off at any time.
Deleted seasons can be restored for 30 days. Most other items are deleted for good when you confirm, so archive or export anything you might want back.
Admins control what player information is added and who can see it. Parents and players only see what their role allows.
Request access, corrections or deletion at support@hoopshelm.com. We respond within 30 days.
A one-page summary of Hoops Helm for ADs and booster clubs: what it does, roles, privacy and pricing.
Tell us about your program and we will send pricing, an invoice if you need one, or a time for a 15-minute walkthrough with your staff.
A coach on our team will reply within 48 business hours, usually much sooner. Want to look around first? Start a free trial.
Something went wrong. Please email contact@hoopshelm.com.
Something else? Email contact@hoopshelm.com.
2 to 5 teams in one school program, like varsity, JV, sophomore and freshman. A school with both boys and girls programs can get the Program Bundle: two separate programs, each with 2 to 5 teams, for 20% off. One-team plans can add one more team for $99 to $149 a year. For 6 or more teams, the Club plan is priced per team. Program and Club can be paid yearly or in 12 monthly payments, and Program can also go month-to-month.
Yes. Any yearly plan can be paid by card or invoice. Pick Pay by invoice in the app and enter the school name and PO number. Invoices are net 30 and the plan starts right away. If your AD needs a quote first, request one below.
Your program does. Your admins control who has access, we do not sell or share program data for marketing, and you can export or delete it. See our privacy policy, including how long we keep data.
They get a free account to see the schedule, RSVP and read announcements. Coaches decide what each role can see.
Yes. Every program starts with a 14-day free trial of everything, no card needed. We are happy to walk your staff through it too.
Start a free trial for your team today, or talk to us about the rest of the program.
